Civil Records for Poland citizens in the United States — 2026

Civil records registration means registering births, marriages and deaths that occurred in the United States with the Poland authorities. Essential for citizens of Poland living abroad whose family events happen in the U.S.

Poland consulates processing civil records

What can be registered?

• Birth registration: children of Poland parents born in the U.S. can be registered as Poland nationals
• Marriage registration: marriages of Poland citizens (or mixed marriages) celebrated in the U.S.
• Death registration: death of Poland nationals in the U.S.
• Divorce registration: U.S. divorce decrees for those married in Poland

Required documents

• Original U.S. vital record (birth/marriage/death certificate)
• Apostille from the Secretary of State of the issuing state
• Certified translation to the official language of Poland
• Passport and ID of the Poland citizens involved
• Application form completed

How to register

Most Poland consulates require an appointment to file civil records. The consulate then forwards the registration to the Poland civil registry office.

Some consulates accept mail-in applications for civil records. Check the official site of your consulate.

Costs and processing times

Registration fees: typically free or $10-$50 per record. Processing time at the consulate: 2-4 weeks; final registration in Poland can take additional months.