Ukraine and the United States are both parties to the Hague Apostille Convention, so a U.S. public document used in Ukraine needs an apostille from the Secretary of State of the issuing state plus a translation into Ukrainian. This is one area that has continued to function normally throughout.
Quick facts
Ukrainian documents travelling the other way are apostilled by the ministry responsible for the type of document — foreign affairs, justice or education — rather than by a single office, which surprises people expecting one address.
Fees breakdown
| Item | Cost | Issued by |
|---|---|---|
| Apostille on a U.S. state document | $3–$25 per document | Secretary of State of that state |
| Apostille on a U.S. federal document | $20 per document | U.S. Department of State |
| Apostille on a Ukrainian document | Charged in Ukraine | Foreign affairs, justice or education ministry |
| Consular certification | Consular tariff | Where the mission provides it |
| Notarised translation | Per page | Frequently required in Ukraine |
Ukrainian institutions usually want the translation notarised in Ukraine, so check before paying for one here.
How to prepare a document for Ukraine
- Ask the receiving institution what it needs and in what form.
- Order a certified copy from the issuing office, or notarise the private document.
- File for the apostille with the relevant Secretary of State.
- Arrange the translation where the institution accepts one made abroad.
- Send by a tracked service and keep copies of everything first.
Required documents
- Original certified copy with signature and seal.
- Completed authentication request and payment.
- Photo identification.
- Prepaid return envelope for mail filings.
What the missions do
They issue passports and return documents, register civil status events, provide certifications and powers of attorney, and give consular assistance in emergencies.
Consulate General of Ukraine
View details โHoustonConsulate General of Ukraine in Houston
View details โNew OrleansHonorary Consul of Ukraine
View details โNew YorkConsulate General of Ukraine in New York
View details โSan FranciscoConsulate General of Ukraine
View details โSeattleะะพะฝััะปัััะฒะพ ะฃะบัะฐัะฝะธ ะฒ ะกัะตัะปั
View details โWashingtonEmbassy of Ukraine
View details โAdditional notes
Records in occupied areas
Documents issued in occupied territory are not recognised, and obtaining records from those areas is a specific legal problem. Take advice rather than assuming.
Digital records
Ukraine has moved a great deal of documentation into its national digital service, which works within the country but does not replace paper documents for foreign authorities.
Order two copies
Ukrainian offices keep what they receive, and repeating the chain from abroad is slow.
Never apostille a photocopy
The certificate attaches to an original or a certified copy from the record keeper.